Staff Accountant Needed - Santa Fe Springs, CA

This listing closes on 7/23/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana.

GENERAL ACCOUNTS PAYABLE, & PURCHASING FUNCTIONS

• Ensures invoices and purchase requisitions are accurate and properly authorized for payment; enters invoices into the District’s automated financial system; processes invoices for timely payment; matches receipts against credit card charges; ensures credit card receipts are coded correctly. 
• Prepares and posts journal entries and assists with maintaining the general ledger. 
• Reconciles assigned general ledger accounts and investigates discrepancies.
• Assists with month-end and year-end closing activities, including preparation of adjusting entries and supporting schedules. 
• Assists in preparation of monthly, quarterly, and annual financial reports.
• Assists with budget monitoring, expenditure tracking, and preparation of budget reports.
• Reconciles the outstanding accounts payable at month end to the general ledger balance and investigates discrepancies. 
• Verifies accuracy of vendor records; provides data to Finance Manager for new vendors, reconciles vendor invoices to ensure timely payment, discounts and taxation are appropriate, arithmetic is correct, accurate dues dates, and ensures invoice is not a duplicate; prepares vendor file folders and labels; prepares and files supporting vendor documents.
• Gathers credit card receipts, matches them to statements, makes sure charges are coded correctly, and all receipts are received.
• Reviews financial transactions to identify those subject to sales and use tax reporting requirements; maintains supporting documentation and provides information to the Finance Manager for preparations and filing of sales and use tax reports. 
• Reviews purchasing transactions for compliance with established purchasing procedures, approved budgets, and District policies and provides guidance to purchasers in each department with system workflows.
• Tracks and records District assets; assists with maintaining the District’s asset and depreciation schedule in the financial system, reconciling the assets and accumulated depreciation at month end to the general ledger balance, and investigating discrepancies. 
• Tracks District vehicle registrations and titles; matches fuel receipts for active District vehicles to fuel statements in a timely fashion.
• Processes payroll through current software system; maintains and reconciles employee payroll and other assigned accounts; compiles, reviews, and verifies data and information to prepare assigned payroll or designated accounting reports.
• Reconciles payroll deductions to vendor benefit charges and balance sheet accounts; prepares reports and supporting documentation as needed for the Board of Trustees; prepares and maintains records related to California Public Employees’ Retirement System (CalPERS) reporting, employee accrued leave buyback requests, and related payroll matters.  
• Performs bank reconciliation, cash reconciliations, and other assigned accounting reconciliations; researches and resolves discrepancies. 
• Assists with monitoring District cash balances and investment accounts. 
• Responds to inquiries from District personnel and vendors concerning financial and accounting issues.
• Enters, maintains, and retrieves information and data using accounting, financial, payroll, and other electronic information systems related to assigned responsibilities. 
• Processes Trustee stipends and reimbursements; reviews supporting documentation and ensures accurate recording and timely payment.
• Prepares monthly Board cash disbursement reports. 
• Establishes and maintains a variety of filing, recordkeeping, and tracking systems; retains related records; collects files that need to be destroyed; prepares files for scanning into electronic storage.
• Performs general office support duties such as making photocopies, preparing labels, filing documents and receipts, shredding documents, mailing or distributing checks, and preparing various written materials.
• Provides supporting documentation and schedules for the annual financial statement audit.
• Interacts with co-workers at all levels in the District in a collaborative and customer service-oriented manner.  
• Performs other duties as assigned.