Police Records Specialist I

This listing closes on 5/10/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana.

• Perform a wide variety of administrative support work including typing, proofreading, filing, coding, checking, and recording information on records.
• Perform data input, using uniform codes, of all pertinent information from hard copy reports to computerized information; verify entered data for accuracy; determine proper entry information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.  
• Gather statistical data; maintain departmental files in alphabetical, chronological, or other predetermined categories. 
• Answer telephones; relay messages; receive and refer complaints; answer routine questions; respond to inquiries and/or problems over the telephone or in person; direct individuals to appropriate information sources.  
• Accurately transcribe tapes; type citations, warrants, police reports, and other related materials. Utilize computer and teletype terminals to input and receive law enforcement and general administrative records and information; assist in retrieving information for investigative purposes utilizing the California Department of Justice law enforcement telecommunications system.
• Code and tabulate statistical data and other activity summaries; compile statistical crime reports. Operate office equipment including word processors, computers, typewriters, scanners, printers, calculators, microfilm, and copy machines.
• Process all vehicle paperwork for department records, DMV, and DOJ. Verify pre-existing records for accuracy; modify as needed; enter in SVS/NCIC any property, vehicles, weapons, and missing persons.
• Run warrant checks in WPS/NCIC and County systems; send WIS and warrant abstracts to other agencies. Run California/Multi-State CHS criminal history systems checks for all arrest packages for court filings. 
• Interact with the District Attorney's Office and the Court Clerks to establish and maintain a calendar of Department personnel's appearance in both Superior and Municipal Court, along with other hearings or official functions in which Department personnel could be subpoenaed, called to testify or give witness; maintain a court calendar and liaison with the Department personnel to promote an on-call court systems.
• Separate incidents and arrests; add and inquire on several law enforcement databases; separate and distribute custody warrants; maintain attendance sheets; enter data from incidents, arrests, dispositions, traffic collisions, traffic citations, distribute and maintain teletypes.
• Maintain complex department records and files; maintain and operate record keeping machines specific to the Police Department. 
• Compile and file daily reports from Department personnel.  
• Prepare and forward statistics to outside agencies. Respond to Department personnel's request for information and/or assistance.  
• Perform related duties and responsibilities as assigned.