Payroll & Scheduling Assistant Needed (remote)- Անհրաժեշտ է աշխատավարձի հաշվարկման և ժամանակացույցի օգնական (հեռավար) - Glendale, CA

This is a remote, part-time administrative role that involves:

Checking emails for schedule changes
Organizing and verifying guard timesheets
Tracking hours in spreadsheets
Requesting missing documents
Preparing payroll summaries
Requesting and organizing timesheet data from clients
There is NO phone work, NO customer service, NO emergency staffing, NO on-call duties, and NO late-night work.

The job is structured, calm, and predictable , perfect for someone who likes things neat and organized.

️ WORK SCHEDULE

Routine Admin Work

Monday, Wednesday, Friday
2.5 hours each day(Approx. 6 hours per week)
9 AM to 11:30 AM

Payroll Work (Twice Per Month)

At the end of each pay period (Pay periods are 1-15 and 16-31)
Approx. 4-5 hours per cycle
Paid as a flat $150 per cycle(Included in the ~$1,000 monthly total)
️ TOTAL HOURS

Routine Weekly Hours: ~7 per week
Payroll Hours: 8–10 per month
Total Monthly Hours: ~34–38
Average Weekly Equivalent: ~8–10 hours/week
This is a light, consistent remote job, perfect for someone who wants stable part-time income without chaos.

️ COMPENSATION (FIXED MONTHLY PAY)

This role pays approximately $850 - $1,050/month total, consisting of:

Weekly admin upkeep (Mon/Wed/Fri) — built into the fixed pay
$150 flat per payroll cycle (2× per month)
Pay is based on completing the structured tasks reliably and accurately.

️ WHAT YOU WILL DO

EMAIL UPDATES & LOGGING (Mon/Wed/Fri)

You will:

Check the company inbox for guard scheduling updates
Log call-offs, late arrivals, early departures, and requested days off
Copy all information into a master database
Keep running records neat, labeled, and accurate
Track which guard worked which site, on which date, at what time
TIMESHEET ORGANIZATION

You will:

Receive photos/PDFs of handwritten AND digital timesheets
Verify they are legible
Request clearer copies when needed
Correct formatting errors
Match names → dates → hours → locations
This requires patience, neatness, and attention to detail.

INVOICE PROCUREMENT

You will:

Email clients each pay period requesting their official timesheets/invoice data
Reach out to guards if their days worked for the period are unclear
Follow up politely if information is missing or unclear
Label and organize all files into the correct folders
Maintain a clean record of which sites have submitted their timesheets
PAYROLL PREPARATION (Twice Monthly)

This is the most important part of the job.

You will:

Consolidate all hours for every guard
Fully understand which guard worked which day, at which location
Resolve conflicting hours
Check for missing days or mistakes
Build a clear, clean payroll summary for approval
️ WHAT YOU WILL NOT DO

This is NOT an operations role.

You will NOT:

Call guards
Staff replacement shifts
Handle emergencies
Receive phone calls
Be on-call
Work late nights
Communicate with clients outside of timesheet emails
Deal with conflict or crisis situations
OPPORTUNITY FOR GROWTH

As the company continues to expand, additional responsibilities may become available for those who demonstrate reliability, consistency, and strong organizational skills.

This includes tasks such as:

Preparing client invoices for billing
Assisting with expanded reporting
Taking on additional administrative processes
These responsibilities will come with increased monthly compensation and additional paid hours.