EXECUTIVE ASSISTANT - CEDD Nedded - Riverside, CA

This listing closes on 5/24/2026 at 11:59 PM Pacific Time (US & Canada); Tijuana.

• Perform a wide variety of responsible and confidential duties for designated individuals.
• Interpret and apply divisional policies and procedures in responses to inquiries and make appropriate referrals.
• Review, log, prioritize, and route correspondence.
• Act as receptionist, screen calls and visitors, and refer inquiries as appropriate.
• Take and transcribe dictation from rough draft notes, or recordings.
• Maintain appointment schedules, daily calendars, and make travel arrangements.
• Assist in agenda preparation, gather information, and contact meeting participants.
• Gather, organize, and prepare information for routine reports.
• Recommend organizational or procedural changes affecting administrative support activities.
• Maintain a variety of files and records of information.
• Maintain manuals and update resource materials.
• May serve as secretary and/or administrative staff to a board or commission preparing the agenda and taking minutes of meetings.
• Assist in the assigning, supervision, and participation in the work of the administrative support section of an assigned department or division.
• Review work upon completion for conformance to divisional requirements.
• Perform a wide variety of complex, responsible, and confidential duties for designated City executives.
• Respond independently to letters and general correspondence of a routine nature.
• Compile and maintain complex and extensive records for a department.
• Coordinate civic and social engagements as well as special events.
• Participate in the preparation and administration of department budget.
• Compile reports and agendas ensuring materials are submitted on time by various departments and divisions; contact participants and coordinate meetings; complete and distribute follow-up reports.
• Perform specialized projects including collecting, compiling, and summarizing information obtained.
• Serve on various internal and external committees; represent the City and/or City executive as required.
• Assist in developing, analyzing, and evaluating policy and procedures.
• Coordinates activities, events, and correspondence involving all City departments/department heads.
• May select, train, supervise, and evaluate subordinates.